Review With Us - Shared Tips for the Review Process

By Caitlin Haynes, Program Coordinator, Smithsonian Transcription Center

Review With Us - Shared Tips

 

During the month of August, we teamed up with the community managers and volunpeers at By the People, the Library of Congress's crowdsourced transcription program, to focus on the importance of Review. Together, we explored projects, shared tips and resources, and learned just how much we can discover in the historical record when we slow down and Review carefully. In total, the incredible volunteers participating in our programs reviewed more than 32,000 pages from Smithsonian and Library of Congress collections, ensuring that the historical content within is searchable, readable, and accessible to users worldwide.

 

 

Over the course of the month, we asked you (our volunpeers!) and other program partners to share your best tips and tricks for reviewing materials. Check out some of the best suggestions we received during our ReviewWithUs campaign:

 

Review Tips and How-To’s


Take Your Time: Speed isn’t our primary goal, so there’s no rush! Review is very careful, detail-oriented work; I’ve found it can take me around 5 minutes to review a single page well, depending on the page. - Emily, Transcription Center Community Coordinator 


Reference the Instructions: Keep our General and Advanced Instructions open in another tab while reviewing. (Some of our other project-specific resources may be helpful as well.) Reviewers should be experts in our guidelines, as they’ll help determine whether formatting, spelling, and abbreviations are correct. -Emily, Transcription Center Community Coordinator

 

Better Safe than Sorry: If you’re unsure of whether a page should be approved, leave a note for the next reviewer and click “Save.” Since Transcription Center is collaborative, you can rely on your fellow reviewers to give it another look. -Emily, Transcription Center Community Coordinator.

 

When in Doubt, Reach Out: We are here to help with any questions you may have, and would love to solve problems with you! Feel free to use the feedback portal on the left side of the page or email us directly at transcribe@si.edu. -Emily, Transcription Center Community Coordinator 

 

Trikosko, Marion S. [Man using computer as others watch at a exhibit(?) with banner “Information on Demand”, at the White House Conference on Library and Information Services, Washington, D.C.]. November 16, 1979. U.S. News & World Report Magazine Photograph Collection, Library of Congress. Washington, D.C. https://www.loc.gov/item/2021638534/. 

 

Context Matters: look at the project description, title, and pages before and after for context clues - you may find a date, person’s name, etc. that will help you decipher an untranscribed word, or correctly edit an error - Caitlin, Transcription Center Program Coordinator

 

Read it Through: Sometimes errors in the text - like an out-of-place word, incomplete phrase, or [[??]]  in the transcription - can most easily be solved by reading through the sentence or paragraph out loud. This will often help to reveal the true meaning of tricky words or difficult handwriting.  -Caitlin, Transcription Center Program Coordinator


Familiarize Yourself with Historic Handwriting Resources: Review common abbreviations, conventions, and spellings from the 19th century, check out additional resources and databases from external sites, and find clues in the historical background related to the project you're working on to decipher tricky words or documents. See this page for more information and ideas. -Caitlin, Transcription Center Program Coordinator

 

Look for information in the overall project description. The scope notes in the finding aids (linked in the project description “catalog record”) and the summary and description in the Transcription Center project page often contain useful contextual information that will help to confirm dates, names, and more as you review. -Doug Remley, Freedmen's Bureau Project Co-Lead and Rights and Reproductions Specialist, Smithsonian National Museum of African American History and Culture


Find The Page That's Right for You: if you're frustrated or unsure it's ok to save and move on! I love knowing that when I've done all I can, there's a community behind me who will finish what I've started. -Lauren, By the People Community Manager

 

Read and Review by Paragraph, Instead of Line-by-Line! It helps me better understand the context of particular lines or tricky words. -Abby, By the People Community Manager

 

Review With a Partner! One person reads aloud, and the other checks the original document. -Carlyn, By the People Community Manager

 

[Reading together.]. c.1887. Prints and Photographs Division, Library of Congress. Washington, D.C. https://www.loc.gov/resource/cph.3b35041/.

 

I think it is easier to review pages sequentially. This helps me learn the handwriting and speeds the review process. I use the drop down menu at the top of a completed document to move to the next page needing review. -Cynthia, By the People Volunteer

 


Dig deep! I have transcribed, edited, and reviewed several thousand letters in the Clara Barton Papers in the past year. I think it has helped to have devoted all my time reviewing just her papers. -Jan, Library of Congress staff

 

Portrait of Minne Maddern Fiske by Arnold Genthe, c. 1920, National Portrait Gallery, Smithsonian Institution, CC0. 

 

Use Google! Many times, I make a best guess at a handwritten name and Google it and usually find the correct name. -Henry, By the People Volunteer

 

Pay Attention to Accent Marks Over Letters: Maintaining all diacritics (marks placed above, below, or beside a letter to indicate pronunciation) as you transcribe and review non-English language projects is especially important for ensuring accuracy. -Jess Purkis, Digital Archivist, Smithsonian Archives of American Art

 

Check Out Online Vocabulary Tools: Sites like “WordMine” allow you to plug in part of a word that you’re having trouble deciphering and will provide various possibilities for the full word in the language you identify. -Christine, Transcription Center Volunteer 

 

Thank you to everyone who helped make our August Review month a smashing success!. Keep in touch with crowdsourcing at the Library of Congress by subscribing to BtP’s newsletter and following along on History Hub

 

And head to Twitter to Find More of Our Shared Tips and Tricks for Review!