Transcription Center: Tips
Welcome to the Transcription Center Tips Page
Thank you for joining us - below you'll find helpful information, links to project instructions, and tips to help you transcribe and review.
Looking for instructions to help you transcribe and review? Click and check out the specific steps for each template:
Searching the Transcription CenterYou can now search keywords or phrases to find text transcribed by volunpeers! Filter by museum or archive to narrow your results. Click here to get started.
TIPS FOR TRANSCRIBING
Save your work as you go.
Remember to use the Save button, especially before using navigation buttons, so you do not lose your work.
Transcribe in the way that makes sense for the document.
Transcribe the page in the way that makes sense to you. For many pages this will be left to right, top to bottom. Some pages may need another approach.
Don’t worry about formatting
The transcription field doesn’t have formatting tools, so you won’t be able to align text or change the font. Include all the text you see and indicate images, as explained below. This will help the way we search the transcription text. Do your best to transcribe all elements of the document, including typewritten text that may appear in a table or in a structured format – you can take a stab at it, but you don’t have to worry about formatting.
Write complete words
Don’t break a word or use a dash if it is split between lines. Write the full word instead. This will help the way we search the transcription text.
Don’t correct spelling mistakes in the original text
Reproduce what you see on the page, including notes in the margins, calculations, and sketches. Please do not correct spelling and grammar.
Indicate if you can’t make out a word or part of the page
If you have difficulty reading parts of the page or a word, please make a note using double brackets and a question mark [[?]], or your guess, like this: [[good guess?]]
Make a note of sketches or non-textual images on the page
When you see a sketch or picture on the page, please use the word "image" placed in double brackets: [[image]] – you may also describe the sketch like [[bird – image]]
Do as much work as you can on a page
If you are unsure or can’t complete an item, you can save your work and move on to another item.
Indicate when there are multiple pages
If an image has two pages: when you reach the bottom of the first page, write [[end page]]. Then write [[start page]] and continue transcribing. It's not necessary to write [[end page]] when you reach the end of the second page.
You can work on a transcription someone else has started or review someone else’s work at any time.
Completing a Page & Marking for Review
When you have finished transcribing a page, click the orange “Complete and Mark for Review” button. Then your fellow volunteers can begin reviewing. Please do not mark a page for review if the transcription is unfinished (to the best of a volunpeer's ability) or has not been started.
Is the site too small? Press "CTRL" and "+" at the same time to magnify your screen. To reset it, press "CTRL" and "-". You can also zoom in on any project image simply by hovering over it and using the "+" and "-" buttons that pop up.
TIPS FOR REVIEWING
Review the accuracy of the transcription against the original
Searching and indexing the transcribed text is an important goal, so reviewers should focus on the text in the original page.
If an item looks correct, mark it as complete
If it looks correct, click the green “Mark as Complete” button.
Indicate if there are problems with the transcription
If there are problems with the transcription, you can return it for more editing. Click the blue “Reopen for Editing” button, then you or others can make the changes.
Submit feedback, comments, & questions when necessary
Send us your comments through the Feedback button so we can make your experience transcribing even better.
TRACKING MY WORK
The system has the ability to track and report individual user’s activities by user ID. It can tell you the pages and time you transcribed or reviewed. It can also report to you via online display or download-able PDF file.
To get your Activity History report, you need to first Signup as a user. Make sure you login each time before doing an transcribe or review work. The system does not track any user who has not logged in even if they have signed up and have a user ID. To sign up for a user ID, click on the SIGNUP button on the upper right of the screen. To login, click on the LOGIN button. .
To review your Activity History report, click on "MY WORK” button on the upper right of the screen. This "MY WORK” option will be on display after you have logged into the system . Select time range and click on View or Download button to recieve the Activity History report.
Please give it a try and we hope you will enjoy this wonderful community as much as we do. We look forward to working with you.