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CARNEGIE STUDY OF THE ARTS OF THE UNITED STATES

MEMORANDUM: Regarding permission and rights to all contributors to the Carnegie Study

From its beginning in the spring of 1956 the Carnegie Study of the Arts of the United States has been working toward two major objectives. The first has been the selection of an authoritative body of material which, in coverage and quality, would give a comprehensive picture of American art and culture. The second has been to reproduce this material in the form of high quality color slides for distribution to educational institutions in this country and abroad. As a contributor to the project you many be interested to know that we hope to have the first sets of slides in the hands of educational institutions by the fall of 1958.

As you already know, the collection of negatives will become the property of the University of Georgia. When complete it will form a significant archive of color material on American art. Because of this, the question of rights commands our attention. Specifically, what we are asking of you is the right to make, possess and consign the negatives and to reproduce them in the form of color slides. However, to protect both you and us we would like to put this in the form of a written document. Enclosed you will find three copies of a permission form with a list of objects attached to each. We would appreciate it if you would sign the original and one copy and return both to us. The third copy is for your own files.

We have tried to make this document as simple as possible and have therefore written it in the form of a letter from you to the University of Georgia. The first paragraph grants to the University the permission to make and own the negatives and to produce and sell slides therefrom. We also intend that this right shall extend to any black and white or color reproductions that we may wish to include in the catalogue which is being published as a guide to the slides.

The second paragraph extends to you the right to use our negatives for any color work which you may undertake. The only stipulation that we have with respect to this is that the work be accomplished through the color laboratory which holds the consignment of the negatives. We ask this for no other reason than to protect the negatives from excessive handling and exposure to light.

The third paragraph gives you control over any further use of the negatives. It is obvious that these negatives will have potential applications beyond the scope of the Carnegie project. However, it is not our intention to thus use them nor will we permit such use without first making sure that proper permission has been obtained from you.