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Recommendations on Internal Management Matters:

1. "As an early step in the planning process, the Smithsonian Institution should develop and keep current a comprehensive list of activities (programs, projects, etc.) which it carries on.....As a related matter, the Institution should develop and keep up-to-date an organization chart accurately and completely reflecting the structure of the Institution"

Action Taken. A draft catalogue of programs and activities with narrative descriptions and with organization charts of all the major bureaus and activities was reviewed and approved by the Board of Regents at the May 1978 meet. Subsequently, appropriate photographic illustrations were added and the inventory printed in final form. Copies of the catalogue have been distributed to the bureaus and offices of the Institution, to the Office of Management and Budget, and to members of all of the Institution's Congressional committees. This catalogue will be updated during the spring and summer of 1979.

2. "The Institution should develop and set forth in concise written form general policies for the use of its trust funds"

Action Taken. As noted previously, a statement on the use of non-appropriated funds was approved by the Board of Regents at its September 1978 meeting and subsequently sent to the Institution's Congressional committees.

3. "The Institution should fill the permanent position of Under Secretary"

Action Taken. The position of Under Secretary has been filled with the appointment of Michael Collins in April 1978.

4. "The staff of the Auditor of the Smithsonian Institution should be augmented by such additional positions as will permit the Office of Audits to maintain a five-year audit cycle. Also the Auditor should make available copies of his Office's audit reports to the Audit Review Committee of the Board of Regents at the same time that he transmits them to the Secretary"

Action Taken. Two new Federal positions were provided to the Office of Audits in the fiscal year 1979 appropriation. These two new positions will reduce the current audit cycle to about 6 1/2 years. One new trust fund position is being requested in the fiscal year 1980 budget. The Audit and Review Committee has been advised of the availability of audit reports for the past year and will be kept informed of the availability of new reports.