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OM 804
9/21/78

d. [[underlined]] Missing-item report [[/underlined]]-a confidential written narrative report prepared by the cognizant curator or registrar on any occasion when an item is discovered missing. For distribution of copies, see 4a(7).

e. [[underlined]] Compliance monitoring [[/underlined]]-monitoring of policy, procedures, reports, and schedules by the SI Registrar with periodic summary reports on compliance and noncompliance prepared for distribution to those on the inventory-report distribution list.

f. [[underlined]] Procedures [[/underlined]]-written procedures providing details on methodology to be used for the various collections, prepared by appropriate museum staff members for approval by the cognizant museum directors and Assistant Secretaries with copies of approved documents provided for the museum registrar and for a central information file in the SI Registrar's Office.

4. RESPONSIBILITIES. The following schedule applies to initial and future milestones in the plan.

a. [[underlined]] Each museum [[/underlined]]

(1) Action: Review the museum's holdings to determine the most logical way to group them for inventory and the most feasible techniques to use for each inventory group. By memorandum from the museum director provide a list of the inventory groups to the cognizant Assistant Secretary with copies to the museum's registrar and the SI Registrar. Due Date: 12/31/78 

(2) Action: For each inventory group identified above, submit a proposed inventory plan, procedure, and budget to the museum director and cognizant Assistant Secretary for approval. Due Date: 1/31/79

(3) Action: Furnish one copy of each approved inventory plan to the museum's registrar and one copy to the SI Registrar. Due Date: 2/28/79 

(4) Action: Estimate completeness and effectiveness of photographic coverage and identification marking on all items in the museum's collections; submit report(s) of findings to the cognizant Assistant Secretary. Due Date: 2/28/79