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Bureau of Refugees Freedmen and Abandoned Lands Headquarters Asst. Commissioner State of North Carolina Raleigh No Ca May 9th 1866 Bvt Col C A Cilley Supt Western Dist Col My attention has been called to the very imperfect and carless manner in which some Asst Supt keep their records and make their returns Please instruct every officer in your District to make requisitions for necessary books and to keep them in accordance with the rules for conducting all army business Be particularly careful also to require from every officer prompt returns of money received and of clothing issued from whatever source received [[underlined]] with proper voucher [[/underlined]]. Clothing has been given out without even taking the names of those receiving it such action subjects an officer to suspicion and will give him much trouble in the settlement of his accounts the responsibility of officers receiving public property for issue to freedmen the same as if they were commanding troops Very Respectfully E. Whittlesey Asst Comiss Official CA Cilley Bt Col & Supt Lt Murphy Asheville No Ca via Greenville So Ca