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Bureau of Refugees Freedmen and Abandoned Lands
Headquarters Asst. Commissioner State of North Carolina
Raleigh No Ca May 9th 1866

Bvt Col C A Cilley
Supt Western Dist

Col

My attention has been called to the very imperfect and carless manner in which some Asst Supt keep their records and make their returns

Please instruct every officer in your District to make requisitions for necessary books and to keep them in accordance with the rules for conducting all army business

Be particularly careful also to require from every officer prompt returns of money received and of clothing issued from whatever source received [[underlined]] with proper voucher [[/underlined]]. Clothing has been given out without even taking the names of those receiving it such action subjects an officer to suspicion and will give him much trouble in the settlement of his accounts the responsibility of officers receiving public property for issue to freedmen the same as if they were commanding troops

Very Respectfully
E. Whittlesey
Asst Comiss

Official
CA Cilley
Bt Col & Supt

Lt Murphy
Asheville No Ca 
via Greenville So Ca