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100 Barr Building
Washington, D.C.
September 13, 1947

Mr. Clayton Stiles
28 Squirrel Hill Road
Roslyn Heights, L.I., New York

Dear Clayton:

According to our conversation I am enclosing the following:

(1). Instructions covering the information to be secured by A.L.P.A. records to supplement the questionaire returns.

(2). A draft of a follow-up letter to Members who have failed to return the questionaire. I suggest that such letter be sent on September 30 or October 1.

(3). A draft of a letter to be sent to each Council Chairman enclosing a list of Members who have not returned questionaire and suggesting that appropriate action be taken to see that questionaire is executed. I have assumed in writing this that inactive Members are not attached to Councils. If this is wrong, the letter can be broadened somewhat.

(4). A letter to Mr. Behncke.

(5). My bill.

(6). A request for an advance for handling the coding, punching and tabulation of the questionaires and new schedules.

In discussing the form in which the information from the files was to be put down, I spoke of listing it on large sheets. On thinking this over, I believe this would be an unnecessarily slow process. The names and numbers of former members to whom questionaires have not been sent will show up on the list maintained by Miss Townsend in numerical order. So will the names of present Members who do not reply, although these latter are on cards which could be put into alphabetical order.

If these names of former Members are listed on sheets they must be in numerical order; the searching of records will then involve wasteful looking back and forth. If the names are written down on cards which are later used for listing the information the cards can be sorted into alphabetical order, which is the order in which all records to be searched are in. I think this change might save half a minute per case, at least. That will probably be the equivalent to saving three man-days. A saving of a minute per case, which is quite possible, would save more than a week of a girl's time. 

I have myself written a letter to Mr. Behncke. If you think it better that these instructions come from you without any note from me to him, feel free, of course, to destroy my letter. 

I should think it would be appropriate in the next few days to make definite arrangements for sending on to me the questionaires in the batches as specified in the instructions. Further, since I shall have to engage some coders, I should like to arrange for an advance of $1,000. (which is substantially less than any possible cost of coding, punching and tabulation) and for the payment of the balance of the cost, up to $2,000. limit, upon submission by me of an itesized statement of