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WORKS PROGRESS ADMINISTRATION
FEDERAL PROJECT NO. 1
NEW YORK CITY

To: All Employees  Administrative Memo. No. 46
From: Administrative Officer Date: January 18, 1938

Subject: Underdelivered Mail Checks

Employees whose pay checks are delivered by mail are advised that if a check is not received within one day of the date it is due, the employee is to contact his Timekeeper.

The reason for failure of a check to be delivered may be:
1. Address copied incorrectly on the payroll
2. Address copied incorrectly from the payroll to the check
3. Check addressed correctly, but lost or stolen in transit

When an employee reports that a check has not been received, the Timekeeper first will verify the address shown on the file copy of the Time Report. If this address is incorrect, the Timekeeper immediately will advise the Payroll Preparation Unit will forward this information to the Disbursing Officer, with a request that the check be remailed to the correct address.

If the address was shown correctly on the payroll, the Timekeeper will ask the Payroll Preparation Unit to verify the address on the check. If this was typed incorrectly, the Timekeeper will be so advised, and will in turn advise the employee that the check will be remailed to the correct address. 

If the address was shown correctly on the check, the Timekeeper will instruct the employee to return at the end of five days from the time the check originally was due. If at this time the check still has not been received, the employee is instructed to execute triplicate copies of "Stop Payment" request. When completed and signed, the "Stop Payment" request will be forwarded to the Payroll Preparation Unit who will forward it immediately to the Treasury Disbursing Office.

If, subsequent to execution of a "Stop Payment" request, the check is received, the employee is instructed to submit a signed written request, in triplicate, to the Payroll Preparation Unit, through the Timekeeper, to have the "stop" released.